Award Procedures

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Financial Award Procedures at Spelman College

  • The Financial Aid office will review the student files for accuracy and completeness
  • A complete file consists of the following:  a signed FAFSA or Electronic SAR, admittance to college as a regular student, and all other documents (tax return transcript, birth certificates, etc.) requested by the financial aid office

    Please be sure to complete the Verification Worksheet requested for your file. Access and complete ONLY the form you need for your file. You may upload requested documents to our Etrieve system only, hardcopies, email or faxes are not accepted. NOTE: All forms can be accessed and submitted to the Office of Financial Aid through the Etrieve Process. If you have questions, please contact the Office of Financial Aid
  • Students who must submit additional information for corrections will be mailed an updated awarded letter
  • Students whose files are accurate and complete will be sent an Award Letter explaining the types and amounts of aid they are eligible to receive, as well as directions concerning how the aid will be distributed
  • All students must complete a FAFSA form in order to receive federal aid, including Federal Stafford Student Loan and or Federal PLUS loan. The FAFSA is not needed for Private Loans
  • Loans are electronically transmitted to the lender; the "Master Promissory Note" (MPN) can be completed online. Please electronically complete and sign the MPN. The student and PLUS loan MPN must be completed at least once during the student's four year matriculation
  • Students and/or parents obtaining loans from an outside lending agency must contact those agencies for applications, school certification forms, and promissory notes
  • Loan funds are sent to the school, via Electronic Funds Transfer (EFT) to the student's account. The lender will not disburse any loan funds without a complete and signed MPN
  • If additional scholarship funds come in after award/disbursement of funds, those awards may be adjusted (i.e. reduced or taken away) to prevent an over-award situation
  • Award letters are printed in batch and mailed every week

Information on Loans and State Grant Assistance


Please see Federal Student Aid for additional information about student loans and other student aid programs including grant assistance from your state of legal residence.

There are two types of Federal Direct Stafford Student Loans:

The Federal Direct Subsidized Loan: The U.S. Department of Education pays the interest on the Subsidized Loan amount borrowed while you remain in school at least half-time and continues to be paid through the six month grace period after graduation or leaving higher education.  This loan is based on financial need. 

The Federal Direct Unsubsidized Loan: You are responsible for paying the interest on the Unsubsidized Loan from the time the loan is disbursed until it is fully repaid. You can pay the interest while in school or allow the interest to accrue.  Any accrued interest will be added to the principal balance of loan at the end of your loan grace, or deferment period (capitalized).

How Much Can I Borrow?

Packard Hall, 1st Floor
350 Spelman Lane S.W.
P.O. Box 771 Atlanta, Georgia 30314
Phone: 404-270-5222
Fax: 404-270-5220 financialaid @spelman.edu

Important Information You Need to Know

The Financial Aid Award Process at Spelman

It's important for you to fully understand the kinds of awards that are possible at Spelman and to understand how to read your financial aid offer letter.

Once you enroll in classes each semester, your financial aid awards become disbursements which are applied to the charges on your student account each semester. The disbursement of your funds is contingent on you meeting specific requirements, including appropriate enrollment, making satisfactory academic progress and having a complete financial aid file. Active participation in classes is a requirement for continued eligibility.

 

How Aid is Determined

At the time of initial review, if a file is considered complete and all information is accurate, the financial aid office will evaluate your eligibility based on general requirements and specific program requirements and offer a financial aid package designed to best meet your financial needs.

The College will consider you for the most beneficial financial aid, such as grants, scholarships, and subsidized loans, before offering other types of aid, such as employment and unsubsidized loans.

For programs with limited funding, applications received by the priority date are ranked in order of need and awarded until funds are depleted.

Financial aid offered as financial support may not exceed the established cost of attendance (COA) as defined by the Office Financial Aid. If additional resources become available, a reduction in previous awards may occur to keep the student’s aid package within the estimated cost.

 

Notification of Financial Aid Offer

The FAFSA Simplification Act  created delays in the transmission of 2024-2025 FAFSA data from the Department of Education to colleges and universities across the nation. As a result, Spelman will release Financial Aid Offer notices once they are available. The Financial Aid Offer notices are sent to applicants with official FAFSA applications and officially accepted for admission.  Email notices are sent to students to view their aid offer in the mySpelman portal.

 

Understand Your Financial Aid Offer

To better assist you with understanding your Financial Aid Award Offer. Please see the information below.

1. Cost of Attendance (COA)

The Cost of Attendance” (COA) is the estimated/standard amount it will cost you to attend Spelman College for an academic year. For any given academic year, the standard COA at Spelman depends on the year in school and housing selection.  The Cost is also utilized to determine eligibility for any programs or funds managed through the Office of Financial Aid. Direct costs include tuition, fees, housing, and meal plans. Indirect costs may include books and supplies, personal expenses, and transportation to and from campus.

2. Student Aid Index (SAI) from FAFSA

Spelman College utilizes a need analysis formula established by the U.S. Department of Education to determine a family's ability to contribute to the cost of attendance. This amount is referred to as the "Student Aid Index" (SAI), and it is calculated for families completing the FAFSA. This is not the amount that the family owes Spelman College. The "need analysis formula" evaluates parent and student income, net assets, number of family members, and other relevant factors that may affect a family's ability to contribute toward educational expenses.  This index is used to determine funding eligibility.

3. Grants and Scholarships (Need-Based Aid)

Grants and Scholarships are considered gift aid and do not have to be paid back. Eligibility for these funds is need-based and determined by subtracting the SAI from the Cost of Attendance. Demonstrating need does not ensure receipt of grants or scholarships, as other eligibility criteria also apply, and funding is limited. Funding amounts may be adjusted if the FAFSA is selected for verification.

4. Projected Net Cost

The net cost calculation is derived by taking the COA minus any estimated financial aid.  This may include resources from all grants, internal and external scholarships and other resources such as waivers/exemptions received.  Net cost calculation is the amount you are responsible for paying.

5. Outside Resources

Students who receive any assistance not already included in the financial aid offer must report the amount and type of assistance. This is required by Federal law and Institute policy. This assistance may be in the form of additional financial offers such as scholarships, private loans, etc., or in the form of reduced financial obligations to the Institute, including fee waivers, reduced housing costs, Veteran's Benefits, ROTC, etc.

6. Offers/Awards

Spelman College will try to meet a portion of each applicant's gross need by offering grant, scholarship, loan, and student employment funds from Federal, State, Institute, and private sources.

This is contingent of available funds. Visit here to view information on types of aid offered.