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Spelman College Class of 2019

HEERF Emergency Grant Application Guidelines

The purpose of the Higher Education Emergency Relief Fund (HEERF) is to assist Spelman College students during times of crisis by providing financial support where a clear need exists. This fund supports students whose hardship is interrupting their successful matriculation and is to be used after all other financial resources have been exhausted. The amount of funds available per grant applicant will not exceed $2500.

ADMINISTRATION OF THE FUND

The HEERF Fund is administered by the Office of Student Affairs in consultation with the Director of Financial Aid and appropriate faculty or staff member(s) of the review committee.  The Office of Student Affairs will remind students, faculty, staff, and administrators of the existence of the fund and guidelines regarding its use at the beginning of each semester.  All requests must be submitted in writing (by the student or the involved faculty/staff member) and approved by the review committee before any funds are released.  

We encourage students needing financial assistance to also seek financial funding from their immediate support network (i.e., family, friends).  This will ensure the availability of funds for a greater number of students who lack the financial resources to cover unexpected emergency expenses. 

The “HEERF Emergency Fund Request” application can be accessed here. Students may be asked to submit additional documents (lease agreement, utility bill, medical bill, etc.) to support their request.  Medical requests are for services within the last month.  All applications will be reviewed by the committee and, for approved expenses, funds will be made available as soon as possible.

WHAT ARE HEERF EMERGENCY FUNDS?

Spelman College provides Emergency Funding to support student success, retention, and completion by providing grants for students, like yourself, to overcome financial barriers you may encounter.  HEERF Emergency financial aid grants were granted to Spelman to distribute to students with extraordinary financial circumstances. The federal government set forth the guidelines under which the College may grant funds to students. The College must prioritize those students with exceptional need.  Students determine how they may use their emergency financial aid grant within the allowable uses. 

As part of the Emergency Funding process, we will also connect you with other resources on campus and in the community to assist with additional barriers that students experience while in school.  Submissions can be made at any point. Funding is limited, therefore students who have not previously received funding and illustrating exceptional need will be prioritized.
 

WHAT CAN EMERGENCY FUNDS BE USED FOR?

Emergency Funds assist students with unforeseen expenses. Awards vary based on need and availability of funds.  

Allowable Expenses Covered by the Emergency Fund

(This list is not exhaustive)

Funds can be accessed for, any component of their cost of attendance or for emergency costs that arise due to coronavirus, such as:

  • Tuition and fee assistance
  • Housing
  • Parking
  • Transportation related to travel to class (i.e, gas, car repair, etc.)
  • Books
  • Health care (including mental health)
  • Food
  • Childcare
  • Replacement of essential personal belongings due to fire, flood, theft, or natural disaster
  • Emergency or temporary housing assistance
  • Safety needs
  • Imminent documented eviction
  • Imminent cessation of utilitie
  • Travel costs related to COVID-19 death or illness in the immediate family
  • Emergency transportation costs related to a family illness (gas, flight, or bus ticket)

The Office of Student Affairs will review other emergencies that will impact a student’s ability to participate in their academic career fully.

EXEPENSES NOT COVERED

(This list is not exhaustive)

The following are some examples of circumstances that would generally not constitute an emergency and are not eligible for emergency fund support:

  • Study Abroad cost
  • Non-essential utilities (i.e., cable) household, or furniture costs not related to damage or theft
  • Reimbursements or paid expenses
  • Parking tickets
  • Auto loans or insurance
  • Credit cards
  • Past-due medical bills
  • Costs for entertainment, recreation, non-emergency travel, or other non-essential travel
    STU

STUDENT ELIGIBILITY 

Applicants should be a student who is currently enrolled at Spelman College.

Spelman College does not discriminate against individuals on the basis of race, color, creed, national origin, sex, disability, age, religious, honorably discharged veteran or military status, or sexual orientation.

APPLICATION AND AWARD PROCESS 

Requests for financial assistance can be submitted by a student in writing using the "Emergency Fund Request" form available on the website. Final approval of both the request and the amount of money requested lies with the VPSA or Dean of Students after the review committee has made a recommendation. Funds are limited and based on current funding availability. To ensure that the greatest number of students in need receive assistance, recipients may receive partial help with basic life needs.

APPLICATION GUIDELINES

1. Complete the Student Emergency Grant application 
2. Allow at least 2-3 business days for processing 
3. Provide any additional documentation that is requested 
4. Notification will be via the student's Spelman College email address

APPLICATION AND FUNDING DECISIONS

The online application must be completed to begin the review process. You will receive a letter 
via email with a decision for your request.

 

Contact Us

Dean of Students on Twitter   Dean of Students on Instagram


Bonnie Taylor
Dean of Students
Assistant VP of
Student Affairs
bonnie.taylor@spelman.edu
404-270-5133

Sylvia Maddox
Assistant Dean of Students
smaddox@spelman.edu
404-270-5242

Abriah Frazier
Senior Administrative Assistant
abriahfrazier@spelman.edu
404-270-5133


Student & Parent Resources

2021-2022 Student Handbook (PDF)