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Institutional Research, Planning and Effectiveness

Program Review Timetable-Approximate Dates

The academic program review procedures apply to all academic units and programs at Spelman College.

Review Cycle and Timeline

The first review for new academic programs (i.e., degrees/majors and minors) is typically required five years after implementation. The date for the first review is set at the time of initial program approval and implementation. After the initial five-year review, academic programs must complete a program review at least once every five to seven years.

Program review begins with the department completing a self-study report in the fall semester and hosting an onsite external review team in the subsequent spring semester*.

*Programs may opt for an earlier mid-year review commencing late spring of their cycle year with the onsite visit occurring the following fall. This should be approved by the Provost.


Fall Semester Self-Study. Programs beginning their review in the fall semester (September 1) participate in the external onsite review in the spring of the following year. 

Note: All dates are approximate.

Prior to start of the fall program review (i.e., Spring/Summer semester prior to fall start)
The Office of Institutional Effectiveness (OIE) notifies programs of their upcoming review.
 August - September Programs begin receiving common institutional data from the Office of Institutional Research (IR).
September 1st
Self-study begins
Department Chairs meet with OIE for initial orientation session.
 Early September Department Chairs begin meetings with program faculty and initiate self-study process. Program review support sessions are offered by OIE (as needed).
 October 15th Program submits external review team nominations- list of 5-6 potential review members to the Office of Institutional Effectiveness. This list is presented to the Provost for final selection of review team members.
 Late October The Office of Institutional Effectiveness contacts selected external reviewers and works with the department to set a date for a spring semester onsite visit.
 November 30th Program submits the self-study document (narrative & appendices) to the Office of Institutional Effectiveness.
 Before December 15th The Office of the Institutional Effectiveness distributes the Self-Study document to the Provost and to the external review team.
January

February - March
(spring semester following completion of the self-study)
Budget worksheet submission deadline. Two-day onsite campus visit by external review team occurs.
 March 30th The External Review Team submits their final report and recommendations to the Office of Institutional Effectiveness. The report is then forwarded to the Provost and to the Department Chair for review.
 April - May The program’s response to the external review team report is due in the Office of the Provost. Programs should send the final report to the Office of Institutional Effectiveness (OIE).
 End May - early June Final Budgets released
 August (fall semester following program review start) Follow up Response, Strategic Planning, Implementation & Assessment Activities OIE works with the department to schedules a meeting with the Provost to discuss the external review findings and present their Program Review Response & Action Plan Report.
 September/October The Provost meets with the department chair or program manager and faculty about recommendations and future planning.
 November Based on consensus made during the strategic planning meeting, the program establishes a plan to implement approved recommendations or other action steps.

The program review process includes a Three-Year Interim Report to assess progress since the last program review. It is an opportunity for programs to further reflect on the outcomes of the self-study process and continue to use the review findings as a foundation for ongoing, meaningful assessment that supports informed decision making, operational planning and budgeting.


Optional Spring Semester Start* Programs may opt to begin their review process in the spring semester (January) and host an external review team in the subsequent fall semester. This must be approved by the Provost. 

Note: All dates are approximate.

 Prior to start of the   
 program review 
(i.e.,   
 "Summer/fall semester 
 prior to spring start)
The Office of Institutional Effectiveness (OIE) notifies programs of their upcoming review.
 October - November Programs begin receiving common institutional data from the Office of Institutional Research (IR).
 November - January Department Chairs meet with OIE for initial orientation session.   

 January - February

  Self-study begins
Department Chairs begin meetings with program faculty and initiate self-study process. Program review support sessions are offered by OIE (as needed).
 March 15th Program submits external review team nominations- list of 5-6 potential review members to the Office of Institutional Effectiveness. This list is presented to the Provost for final selection of review team members.
 Late March - early April The Office of Institutional Effectiveness contacts selected external reviewers and works with the department to set a date for a fall semester onsite visit.
 Mid-April – early May
Program submits the self-study document (narrative & appendices) to the Office of Institutional Effectiveness.
 Late May The Office of the Institutional Effectiveness distributes the Self-Study document to the Provost and to the external review team.
 
End of May/early June

Final budget released for upcoming year.
 September/October (fall 
 semester following
 completion of spring self-
 study)
Two-day onsite campus visit by external review team occurs.
 October/November The External Review Team submits their final report and recommendations to the Office of Institutional Effectiveness. The report is then forwarded to the Provost and to the Department Chair for review.
 November/early 
 December
The program’s response to the external review team report is due in the Office of the Provost. Programs should send the final report to the Office of Institutional Effectiveness (OIE).
 January (following 
 spring)
Budget worksheet submission deadline.
 February (spring 
 semester following
 program review start)
 

Follow up Response, Strategic Planning, Implementation & Assessment Activities

OIE works with the department to schedules a meeting with the Provost to discuss the external review findings and present their Program Review Response & Action Plan Report.
 Late March – April The Provost meets with the department chair or program manager and faculty about recommendations and future planning.
 April – early May Based on consensus made during the strategic planning meeting, the program establishes a plan to implement approved recommendations or other action steps.

The program review process includes a Three-Year Interim Report to assess progress since the last program review. It is an opportunity for programs to further reflect on the outcomes of the self-study process and continue to use the review findings as a foundation for ongoing, meaningful assessment that supports informed decision making, operational planning and budgeting.

Contact Us

Institutional Effectiveness
404-270-5025
mburnett@spelman.edu
350 Spelman Lane
Box 1516
Atlanta, GA 30314

 

Accreditation

Spelman College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award baccalaureate degrees. Contact the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Spelman College.